Remote Work

Five Ways to Make the Most of the Zoom-Centered Workplace

Denali Sagner
September 22, 2020
3 min

Key Take-Aways

  • Zoom is now ubiquitous in the COVID-19 workplace, and making the most of its features is more important than ever.
  • Scheduling short and engaging meetings that utilize features such as the breakout room can get your message across while warding off video conferencing fatigue.
  • Supplementing Zoom calls with alternative forms of media, such as podcasts and interactive learning modules, will help educate and engage your team in an on-demand format.
  • Make sure to have fun over Zoom through celebrations and educational activities to facilitate team bonding and learning.

The online office is the indisputable new reality. As the coronavirus pandemic continues to develop across the world, employees from Los Angeles to London are dialing in from their home offices. In fact around two-thirds of workers now find themselves telecommuting from home. Zoom - the leading video conferencing software of 2020 with 300 million meeting participants a day - is now a universal mode of communication. Everything from baby showers to industry conferences are being celebrated over the internet waves, revolutionizing the way we learn, work, and spend time together. In order to compete in this new global workspace, your company needs to operate on the cutting edge of Zoom technology. Here are five ways to make the most of Zoom and keep your employees engaged.

1. Keep meetings short

Believe it or not, the human attention span fell to eight seconds in 2018; nearly that of a goldfish. Luckily, most of us can sit through a Zoom call for more than eight seconds, however lengthy video conferences can still be draining and drab. Keep your meetings short and to-the-point to make sure employees are engaged.

2. Incorporate interactive activities

Even in the most important meetings, getting distracted by text notifications, the traffic outside, or the chatter in the apartment next door is all-too-easy.  In fact, during conference calls, 65% of employees are doing other work, 63% are sending emails, and 43% are checking social media. By checking in verbally with employees, asking questions, and integrating features like polls, you will keep your meeting dynamic and your employees will be less likely to drift off into cyberspace.

3. Use breakout rooms

Some employees fit right into the world of video socializing. For others, however, speaking up in a large Zoom call may be a daunting task. Breakout rooms, a popular feature on Zoom, allow participants to speak in a smaller setting and get to hear each other’s ideas more intimately. Breakout rooms are a great way to ease Zoom anxiety and facilitate productive discourse.

4. Introduce alternative forms of media

Although it might seem intuitive to make announcements and host meetings through video conferencing at all times, doing so might unintentionally induce Zoom fatigue. Multimedia podcasting, interactive learning modules, and educational articles can deliver information in new, dynamic ways and serve as a break from the norm. The world of teleconferencing is not going anywhere, so incorporating new forms of media into your company’s repertoire is more important than ever.

5. Have some fun

Just because meetings are the usual form of Zoom engagement, doesn’t mean they have to be. Celebrate a colleague’s birthday, bond with your team through virtual games, learn together via webinars and panels, and chat over virtual coffee. Building camaraderie is essential to any team, and there’s no reason why Zoom should get in the way. Make sure you’re incorporating meaningful and fun content into your Zoom sessions to give everyone a break during stressful times.


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